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Epic Xperience facilitates models, photographers, and brands with a safe and interactive program to develop content. Though our brand is a luxury photoshoot excursion we only facilitate the accommodation and locations in which the content is created. The Epic Xperience is not a content creator or responsible for content and retouching of content. It is our guest’s responsibility to maintain contact with whomever they collaborate with to acquire the content created.

Frequently Asked Questions

TRAVEL

Is my flight included?


Flights are not included with any of our packages. We recommend SkyScanner or Google Flights for finding the best flight deals.




Do I need a passport?


If you are traveling outside your home country or to a country where you do not have residency, you will need a passport. Make sure your passport has more than 6 months on it before it expires on the date of travel. Bring 2 forms of ID, ie: passport and driver’s license.




How do I know if I need a visa?


Each country has its own visa requirements based on the country’s relationship with the country of your passport. Please Visit the Visas and travel requirements for your destination.




How will I get from the airport to the resort/villa?


Airport transfer varies for each EpicX event. One or Two transfer slots will be provided for your arrival and departure. Guest who arrive or depart outside of these airport transfer slots will be required to organise their own transportation.




How do I pack for this?


Details concerning... Wardrobe, Footwear, Personal Hygiene, Makeup, Equipment, adapters and number of recommended bag(s), etc. will be communicated to each guest ahead of arrival.





EVENT

Will I be able to choose who I shoot with?


You will have the opportunity to meet all our attendees at our initial orientation which is a great opportunity to make introductions and plan shoot ideas/visions with anyone who agrees to shoot with you. You are never forced to shoot with anyone who you would prefer not to shoot with.




What if nobody shows interest in shooting with me?


Don't worry, the EpicX organisers will always be there to help you make introductions. We also have our EpicX Photographers and Models available to make sure that nobody is left out.




What happens if it rains?


International locations are subject to extreme weather potential but this is always researched in advance by our coordination team.




Will I be allowed to leave the resort/villa?


Yes, you may leave the property at your own risk of liability.




Do I have to participate in all of the shoot events?


You are never forced to participate but we highly encourage participation to experience the full potential of the trip.





BOOKING

Can I pay in installments?


A 25% deposit is required to book with the remaining balance payable 6 Weeks before the event start date.




Is there a refund or cancellation policy?


Any payments received from you is immediately used to secure your place with our vendors. These financial obligations mean that we are unfortunately unable to offer a refund for deposits in any circumstance. ​However, we understand that situations do change and as a good will gesture, 50% of your full payment only will be refunded to you if you cancel your booking no later than 14 days before the trip. ​Cancellations made within 14 days of the trip are non refundable and non-transferable. We strongly advise booking a travel insurance that can provide cover against such cancellations.




What if I need to switch my reservation details?


Please contact our admin team for a prompt reply.




Will I be sharing a room with another guest?


We offer different room packages depending on the destination with those options specifically outlined and available when you purchase. Prices vary and roommates are assigned randomly for multiple occupancy rooms unless you specify roommate preference at the time of your registration.





PHOTOGRAPHERS

Will I get to shoot with every model on the roster?


It is possible and depends a lot on scheduling and number of models. We understand that some attendees are happy with only shooting a few times throughout the event while some are trying to shoot as much as possible. Our initial orientation is a great opportunity to make introductions and plan shoot ideas/visions with anyone who agrees to shoot with you. You are never forced to shoot with anyone who you would prefer not to shoot with.




How many images will I need to retouch and send to each model?


We ask each photographer to provide a minimum of 3 retouched images per look/outfit. Some locations may have different edit requirements which will be communicated to you beforehand. You may provide models with image proofs and offer additional retouched images at a cost.




What if I shot video?


Video editing isn’t restricted to a distribution timeframe. We encourage all attendees to discuss details and expectations before shooting so all parties are within fair understanding of intention of all content produced.




What image usage rights will I have?


This is a collaborative event. As part of the creative team that produces digital content, you can use said content for portfolio and self-promotional use. If you are interested in using the content for commercial use, resale or any use outside the perimeters of personal portfolio, you must have all creators sign a release form for that specific commercial purpose(s). EpicX can provide you with a general release form if you do not have one. Release forms for commercial/print/otherwise are not provided.




Can I shoot nude/topless content?


This is dependent on the location and legal permissions of the resort/villa as well as the country of the destination. If it is permitted, tasteful nude/topless shots are allowed with mutual consent between all creators involved.





MODELS

Do I have to be a professional model to book your trips?


No you don’t. We use the term ‘model’ to describe anyone interested in experiencing our professional model photoshoots. So everyone is welcome.




Have you got any age restrictions?


You will need to be at least 18yrs old to attend our trips.




Will I get to know the other models I’ll be travelling with before the trip?


Yes you will. A private Telegram group chat will be created to meet other models and to share ideas prior to the commencement of your trip.




Is hair & makeup included?


Hair and make-up is not included with your package but may be introduced on future trips.




Will swimwear or outfits be provided?


If the event has an outfit sponsor, this will be communicated to you before hand and will be accessible to all attendees. It is recommended that you come prepared with your own wardrobe regardless.




Will I get to shoot with every photographer on the roster?


It is possible and depends a lot on scheduling and number of photographers. We understand that some attendees are happy with only shooting a few times throughout the event while some are trying to shoot as much as possible. Our initial orientation is a great opportunity to make introductions and plan shoot ides/visions with anyone who agrees to shoot with you. You are never forced to shoot with anyone who you would prefer not to shoot with.




How many images should I expect to receive from each photographer I shoot with?


We ask each photographer to provide a minimum of 3 retouched images per look/outfit. Some locations may have different edit requirements which will be communicated beforehand. Photographers may offer additional retouched images at a cost.




How long after the trip will it take to receive my final images?


We ask all photographers to distribute retouched images within 30 days after the event has ended. If additional time is needed, it is the photographer’s responsibility to inform you of the revised timeframe.




What if a video was shot?


Video editing isn’t restricted to a distribution timeframe. We encourage all attendees to discuss details and expectations before shooting so all parties are within fair understanding of intention of all content produced.




What image usage rights will I have?


This is a collaborative event, therefore as part of the creative team that produces digital content, you can use said content for portfolio and self-promotional use. If you or the photographer are interested in using the content for commercial use, resale or any use outside the perimeters of personal portfolio, you must have all creators sign a release form for that specific commercial purpose(s). EpicX can provide you with a general release form if you do not have one. Release forms for commercial/print/otherwise are not provided.




Can I shoot nude/topless?


This is dependent on the location and legal permissions of the resort/villa as well as the country of the destination. If it is permitted, tasteful nude/topless shots are allowed with mutual consent between all creators involved.




What if I don’t want to shoot nude/topless?


You are never forced to shoot ANY style you are uncomfortable with or with anyone you would prefer not to shoot with.





TEAM

How can I become a part of the EpicX photographer/model team?


If you would like to be involved in our trips as an EpicX team member either as a photographer or model etc, please contact us using our contact form stating your request and a member of the team will get back in contact with you.